There can be several compliance considerations and drivers that might pose the need for updated processes to the way businesses manage, maintain and store sensitive documentation.
Organizations are moving into the digital age faster now than ever, however, there are still many processes and functions that have yet to catch up. Paper records, for instance, are still widespread across a number of businesses – the problem being that it could be hindering the road to a digital transformation. The solution to this is for businesses to see the value and benefits of document scanning, the foundation to kickstarting their digital transformation journey.
Read the rest of the article to learn six compelling benefits of document scanning, how it can provide value to your whole organization and processes.
The HR department needs to have a solution that not only helps them to manage employee data but offers the flexibility to work on documents simultaneously as well as from different locations – particularly useful if the organizations span multiple sites.
Document scanning can provide HR with the ability to improve their current processes and offers the following benefits:
Staff can waste a lot of time looking for, retrieving, and then filing documents—meaning less time is spent on carrying out meaningful tasks. As such, it means that there is a loss of utility which not only affects efficiency but also organizational costs.
Bulk document scanning and digitization can help tackle staff inefficiencies and reduce overall costs as well as improve how employees manage documents going forward. By providing the right technology into your organization, you will also be able to reduce operational costs as well as costs that can accumulate from paper documents. Other additional benefits include:
Organizations in every industry must be compliant when it comes to collecting, storing, and processing of personal data to ensure confidentiality and security. A data breach is a significant and unpleasant organizational issue including fines and loss of customer or staff confidence.
Going digital with your business-critical documents is a beneficial way to not only protect your organization against data breaches but also:
Organizations can become overwhelmed with the never-ending documents, especially if they’re in paper form – and there could be numerous copies of documents in play. As a result, information could become easily lost and could slow down communications with customers and disrupt the customer service experience exponentially.
However, with a document scanning solution, it would allow for speedier access to files and other documents and provide a smoother, automated process with a digital journey and bridge the gap between customers and your business. Benefits of digitizing documents include:
More organizations – from finance to healthcare and retail – are transitioning to a shared services model, which is growing in popularity. The shift is due to a number of attractive benefits including:
Businesses adopt this model in order to:
Therefore, implementing a document scanning solution and processes into an organization is a great steppingstone.
With shared services becoming the industry standard, it’s time to start preparing your organization with a full-scale shift to a new digital way of working. Beginning a digital transformation for your organization can play a strategic role through creating more efficient processes. As a result, you’ll be able to impact both your bottom and top line by integrating your value-added services.
The first step to true digital transformation is to start digitizing all business-critical documents using a document scanning solution and create an automated process going forward that means they are instantly retrievable and always accessible.
What does the future hold?
That future is closer than you think, and much of it starts with paper-to-digital transformation. Challenge the way you work as a business, so that you’re less dependent on paper, and free your organization and team to focus on high-value activities that drive customer satisfaction and top-line performance.
Going digital will involve changing the way people work, and how they think. People fear the unknown, so communicating the reasons and benefits of change is crucial. All stakeholders must buy-in to this process, especially your CEO.
Scanning your documents can improve your organization’s performance, improve efficiency as well as reduce operational costs. Going paperless is an attractive venture for many organizations in the healthcare, financial and commercial sectors. It is not just about reducing physical aspects such as storage space, paper, and printing; but also portrays businesses as socially responsible with more environmentally friendly processes.
Therefore document scanning is the first step to truly transforming your business into a digital one and is a long-term strategy to optimizing your operational structure going forward.
Want to learn more about how document scanning can benefit your business? Read our free eBook: Buyer’s Guide to Going Paperless – 10 Crucial Questions To Ask Your Document Scanning Vendor