PAPER-FREE, AUTOMATED EDUCATION ORGANIZATIONS

Modernize Your Records and Processes

End the paper drag. Secure a partner who can modernize how your school manages student and administrative information—without adding more IT burden.

One Partner + One Managed Solution Adaptable to Both K-12 and Higher Ed

Paper doesn’t graduate—it just piles up. Schools, universities and research institutions are still weighed down by decades of physical documents and manual processes. Docufree helps educational organizations—from K-12 to higher-education learning—digitize, secure and organize files then keep incoming documents flowing to the right place.

Document-Digitizing Services

Transform your archived paper documents into searchable digital assets. Ideal for reclaiming valuable building space and protecting years of accumulated records.

Cloud-Based Document Management

Immediate access to digital student records for authorized faculty. Connected to Student Information System to keep student records up-to-date. Digital records automatically follow the student!!! Anywhere, anytime access.

Digital Mailroom

Capture and route incoming paper (postal mail, faxes, etc.) and electronic documents (web forms, emails, etc.) to the right departments, people, workflows and systems.

Electronic Forms

Convert everyday paper forms into digital forms you can easily share; automatically route them to the right people for review and approval then store them in the right place.

Electronic Signatures

Bring any signing and approval process completely online by executing legally binding electronic signature requests and streamlining approval processes.

Applicant Tracking System (ATS) Connectors

Automatically integrate with Applicant Tracking Systems (ATS) to transfer new-hire information to other HR applications in real-time to help build a more unified employee record.

Process Automation and Workflows

Turn repeated steps that need to be taken on any document into standardized, predictable workflows; route documents and assign tasks to the right people in the right order automatically.

Moving Education into the Digital Age

In today’s digital world, the need for secure, accessible, and searchable digital documents isn’t optional—it’s essential for propelling education services and operations forward.

Reduce Costs and Space

Replace paper with digital records your staff can quickly find, retrieve and access from the office, the field or home.

Stream Line Processes

Streamline enrollment, financial-aid submissions, transcript requests, hiring, record keeping and more.

Increase Service Levels

Reduce wait times and serve students, faculty, alumni and other stakeholders faster with information and records that are just a click away.

Accelerate and Support DIgital School Initiatives

Eliminate paper and physical handoffs with streamlined data capture, secure storage and automated workflows so you can respond quickly and accurately to any request.

Centralize, Update, Access and Share Information from Anywhere

Centralize and store records in one place in the cloud, where they can be accessed, managed and updated from anywhere.

Protect Your Information

Better adhere to regulatory record-keeping requirements while protecting and restricting access to information.

Ensure Compliance

Take advantage of built-in Family Educational Rights and Privacy Act (FERPA), Title IV and retention compliance standards, with audit trails for every record and every action.

Over Two Decades of Managing Information for Educational Organizations

We understand that digital transformation is more than a one-time task—it’s the foundation for better services, operations and learning environments. That’s why over 1,000 leading education, government and enterprise organizations nationwide trust us to deliver on their digitization goals.

Integration First

Flexible deployment that can operate as the integration backbone feeding schools’ existing Student Information System (SIS), Enterprise Resource Planning (ERP) and HR systems—or stands alone as your cloud content hub.

Unmatched Expertise

Led by Certified Information Professionals (CIP) trained in handling diverse document types.

Certified Compliant Processes

We set the gold standard in compliance—GPS-tracked couriers, PCI DSS, HIPAA/HITECH, SOC2 Type 2, and FERPA readiness.

Unmatched Capacity

We specialize in managing complex, large-scale projects across multiple on-site and off-site locations.

Secure Chain of Custody

We track your documents from pickup to digital delivery—protecting your information at every step.

Project Excellence

Our experts ensure on-time delivery of high-quality, indexed, search-ready files that work with your existing systems.

No Hidden Costs

Flexible financing options and proven expertise eliminate the risks and hidden costs of DIY scanning.

Zero Burden

We do the heavy lifting of digitization, configuration and management—without adding a burden on IT.

Results Built on Successful Integrations and Partnerships

Docufree’s unmatched results are built on integrations and partnerships that allow us to successfully customize a solution that’s right for your school or organization.

For K-12, we integrate with Scribbles/Parchment, PowerSchool, and Infinite Campus software solutions. For higher education, we work with Banner, PeopleSoft, Jenzabar, and ERP/HR technology systems.

In addition, Docufree has relationships with vetted partners, such as Scribbles, the S.C. Association of Governmental Purchasing Officials (SCAGPO), and E&I Cooperative Services that offer special procurement and pricing options.

Solving Records and Information Challenges in Education—Every Day

Digital transformation replaces outdated processes with modern, connected, and secure digital systems. It enables educational organizations, from K-12 schools to institutions of higher learning, to work more efficiently, adapt quickly to changing priorities, and respond faster to student, faculty and administration needs.

Registrar: Free staff to focus on students instead of paperwork by automating every step of the records process. Incoming documents are captured and routed directly into secure digital workflows while legacy transcript files are digitized and integrated into registrar systems.

Admissions: Capture admissions and aid packets at intake and digitize legacy files to be converted into digital workflows, resulting in faster enrollment decisions with fewer delays.

Student Services: Make service faster for records-access requests, information more accessible and platforms more user-friendly by streamlining processes so students can digitally obtain information, complete transactions and receive assistance on their own timeframe.

Compliance: Transform high volumes of paper documents into easily searchable online files that your educational or research institution can securely store in the cloud—from student, alumni and donor records to medical and research files.

Financial Aid: Securely centralize financial aid forms, verification documents, tax transcripts, and ID proofs, enabling quick search and retrieval, improved collaboration across teams, and compliance with retention policies.

HR Departments: Centralize and easily manage employee records, gain instant access from your HCM system, simplify compliance and take the effort out of file management.

Institutional Advancement: Increase fundraising efficiency and strengthen relationships with alumni and donors by digitizing and centralizing files, correspondence, pledge forms and gift agreements into one secure searchable system.

Leading the Way in Document Security

Docufree stands at the forefront of document security and compliance, catering to the stringent needs of highly-regulated industries. We maintain rigorous chain-of-custody protocols, ensuring total accountability from document collection to secure access. Our commitment is validated by strict adherence to PCI DSS, HIPAA/HITECH, SOC2 Type 2 and FERPA standards, guaranteeing the highest levels of data privacy and protection.

How Educational Organizations Like Yours Transform with Docufree

Since 1999, our focus has been on our customers and solving the biggest challenges they face with digital transformation. Learn how Docufree has helped educational organizations—from K-12 to higher ed—with paperless document archive, records management, digital mail and workflow automation—resulting in streamlined processes, reduced costs, and increased digital education services.

Sarasota County Schools

Discover how Sarasota County Schools digitized student records with Docufree, cutting transfer times from days to overnight and freeing up space for classrooms and student use.

Learn More

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