Explore Docufree Box Scanning, Docufree’s New Website For All Scanning Needs Learn More
Explore Docufree Box Scanning, Docufree’s New Website For All Scanning Needs Learn More
Convert legacy paper records and digital files into searchable, structured information your teams can find and trust, your systems can use, and your organization can build on.
You’ve got an audit coming up, but pulling the files will take days. You moved to a new HR system, but the records did not move with it. A legal team needs case documents, but the files are buried in storage. A hospital acquisition left thousands of legacy patient charts behind. A former student urgently needs a transcript from a closed school.
Different records. Same problem: the information exists, but not where the right people or systems need it to be. And where there’s a gap in access, there’s an increase in legal, financial and operational risk.
1. DO NOTHING
Compliance exposure grows, staff keep working around records they can’t reach, and the problem only gets bigger and more expensive every day.
2. HANDLE IT INTERNALLY
Most organizations that try this underestimate the time, cost, complexity, expertise, and oversight required, resulting in files that still need cleanup, rework, or manual handling.
3. OUTSOURCE IT
A local vendor may work for a small, straightforward project. But when compliance, integrations, multiple locations, or high volumes are involved, the bar gets much higher.
Right people, right records, faster
In the systems where work happens
Aligned to your policies
Controlled from intake to delivery
Connected or delivered to your systems
Over a million HR files distributed across 1,500 locations in the U.S. and Canada, with no central system of record or consistent access controls. We digitized everything and integrated directly into Workday and
ServiceNow. HR managers across 800 locations now pull employee files from the systems they already work in.
Files were stored outside designated areas, staff had to drive up to an hour each way to review a record, and transferring files between
schools took three to five days. We digitized the district and student records into Docufree DocumentCloud. Transfers now happen overnight, and staff access files from wherever they are.
Fulfilling a basic HR records request meant physically searching through cabinets, scheduling appointments, and managing separate locked files for restricted documents. We digitized and integrated their records with their HR management system. Requests that used to take days now take minutes.
Investigators were manually searching through microfilm catalogs to find fingerprint records, slowing down cases. We digitized over 24 million fingerprint records to FBI specifications, monitoring and tracking every record through the process. Forensic technicians can now scan millions of prints in minutes.
Every project follows a controlled path from scoping and intake to preparation, processing, quality control, delivery, and final disposition.
Docufree is the document conversion and ingestion provider for some of the market’s leading platforms. Whether your organization runs on ADP, Workday, Netsuite, SAP, Litify, Scribbles or a proprietary database, we can deliver records in the structure your destination system requires.
Docufree supports conversion projects where accuracy, access, retention, and security cannot be left to chance.
Security and compliance are built into the conversion process, not added after the fact. From tracked intake and restricted production facilities to audited systems and Documented handling procedures, Docufree is built to support sensitive records at scale.
SOC 2 TYPE II
HIPAA / HITECH
PCI DSS
CJIS COMPLIANT
FERPA COMPLIANT
AIIM CERTIFIED
Many organizations start with a conversion project because they need records digitized, organized, and delivered. Once that foundation is in place, those records can support broader document management, workflow, and managed operations over time.
Records are digitized, indexed, and delivered where your team can use them.
Your records are digitized, indexed, and delivered where your team can actually use them. Paper, microfilm, and legacy digital files all handled through the same pipeline.
Most organizations start here.
Records are governed, searchable, and connected through DocumentCloud.
Your team captures, manages, signs, and routes documents from within the systems they already use. New documents come in from any source. Workflows move. Nothing falls through the cracks.
Powered by Docufree DocumentCloud.
Document-driven work is routed, processed, and completed with SLA-backed accountability.
You hand off the operational work entirely. Docufree processes documents, manages exceptions, and delivers completed outcomes to your systems under SLA. Your team focuses on the work only they can do.
Managed document operations.
Whether you are facing a compliance deadline, system migration, office move, audit, or records backlog that has waited too long, Docufree can help you convert it and buildfrom there.
Certified compliant and secure.
Get the latest information on Docufree security, privacy and compliance.
