Law firms are critically dependent on inbound documents from opposing counsel, courts and clients. Time-sensitive documents that often require a calendared response and contain confidential information. The problem is, they are coming in from all over, leading to a world of paper, couriers, scan-to-email workflows and distributed data that is nearly impossible to govern. Insert time, case management software, eDiscovery, and cost recovery models, and it becomes a communications challenge. Docufree’s Digital Mail Solution for Legal changes that by streamlining all sources of inbound communications into one platform where its processed according to your rules, instantly delivered to the right people, workflows and systems, trackable at every step and responded to on-time.
Mail isn’t just paper anymore. It’s also emails, faxes, web forms, EDI streams and XML files. Docufree’s Digital Mailroom gives your firm a single-entry point for both paper and digital mail streams, where everything is intelligently and consistently processed according to your rules every time. We scan, capture and identify inbound documents as they arrive, extract the relevant information, route it to the right people or process, and integrate it with your existing systems. You get immediate, organized access to all the information generated throughout the course of any relationship, case or matter.
Make every day manual tasks faster, foolproof, and trackable in real-time. Send automated notifications the moment new mail arrives. Route documents for review, approval, and signature across one or multiple parties. Update records in your other systems with the data from inbound documents. Create document templates for outbound responses rather than having associates create them from scratch. Sending mail out is a simple as selecting the response and clicking a button. Docufree does the work to print, fold, meter, and ship mail. Track mail volumes, status, recipients, workflow steps and any action taken on any document with reporting and audit trails.
Remote and hybrid working are turning the traditional mailroom on it’s head. Find out how our automated digital mailroom solution can transform your practice to meet today’s demands.
Contact us today for a demo or to simply learn more.