CASE STUDY

South Carolina DOT

South Carolina DOT digitizes over 80 years of historical maps and drawings, drastically reduces storage costs, and streamlines organization and document retrieval.

Industry: Public Works

Location: South Carolina

Docufree Services: Digital Transformation, Document Scanning, Workflow Process Automation

South Carolina’s DOT takes over 80 years of maps and drawings digital

Docufree preserves history through the digitization of transportation maps and drawings

Maps and drawings, dating from the early 1900s, were being stored in a warehouse for the South Carolina Department of Transportation. Not only were these historical documents at risk for loss because of age and environmental factors, but they were also disorganized and cumbersome to use. Moving the documents was cost-prohibitive, so SCDOT looked to Docufree for an imaging solution.

Delicate historical maps and drawings of various shapes and sizes were handled with special care; every detail was digitally preserved in its original form.

Delicate historical maps and drawings of various shapes and sizes were handled with special care. With a secure chain-of-custody process, they were digitized and organized by Docufree’s professional imaging services team. Each document’s detail was digitally preserved in its original form. The output was customized so that the images could be directly loaded into the existing content management system. SCDOT staff and customers are now able to access the documents in a few mouse clicks.

The 30,000 square feet of warehouse storage space is no longer needed, and access to documents is fast and simple.

The value was delivered for SCDOT? Historical transportation maps and drawings have been preserved forever, and the risk of loss and deterioration has been eliminated. The 30,000 square feet of warehouse storage space is no longer needed, and access to documents is fast and simple. Eliminating paper has increased productivity and efficiency and enabled self-service for public records research.

Project Summary

Challenges:

Historical documents were difficult to locate and organize
Document storage costs continued to increase
Irreplaceable documents were susceptible to loss and deterioration

Solution:

Digitize documents
Customize digital file output to load into an existing line of business application for seamless access

Results:

Preserved 80 years of historical documents, ranging in size and age, with special care
Eliminated the need for a 30,000 square foot warehouse, reducing costs

Improved access to and organization of documents

CASE STUDY

South Carolina DOT

South Carolina’s DOT takes over 80 years of maps and drawings digital

The 30,000 square feet of warehouse storage space is no longer needed, and access to documents is fast and simple.

Project Summary

Services

Solutions

Company