DIGITAL MAILROOM SERVICES

Enjoy a paperless office.
Never manually open
or process mail again.

No more paper, opening and sorting mail, or hand-off delays.
We receive, scan and digitally distribute high volumes of inbound mail
to the right people in your organization so they can act on it faster.

Watch video
Talk to an Expert
DIGITAL MAILROOM SERVICES

Enjoy a paperless office.
Never manually open
or process mail again.

No more paper, opening and sorting mail, or hand-off delays. We receive, scan and digitally distribute high volumes of inbound mail to the right people in your organization so they can act on it faster.

Watch the video
Talk to an Expert
ENTERPRISE DIGITAL MAILROOM SERVICES IN THE CLOUD

It’s time for your organization to get
out of the mailroom business

It’s time to bring the traditional mailroom model up to speed with modern business demands. On-premise mailrooms are slow, error prone and require too much labor and valuable real estate—all of which no longer makes sense in today’s automated world. Docufree’s Digital Mailroom changes all of that. Incoming information from paper mail, faxes, emails, web forms and other applications is automatically captured and delivered to the right place at the right time. Paperless becomes possible. And all the vital data flowing in on invoices, orders, claims, contracts and new hire documents becomes instantly available to your people, processes and systems.

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INNOVATE AND SAVE

Deliver significant time,
space and cost savings

It’s time to push manual mailroom processing and distribution out the door. No more overnight documents from branch offices and remote workers. Make your mail and information as mobile as your workforce. Reduce unnecessary headcount and reclaim precious real estate dedicated to peak unpredictable volumes. Eliminate infrastructure investments with a digital service that will scale to meet future needs. And, say goodbye to long cycle times, slow responses, and lost mail that leads to late fees, penalties and compliance risks.

INNOVATE AND SAVE

Deliver significant time,
space and cost savings

It’s time to push manual mailroom processing and distribution out the door. No more overnight documents from branch offices and remote workers. Make your mail and information as mobile as your workforce. Reduce unnecessary headcount and reclaim precious real estate dedicated to peak unpredictable volumes. Eliminate infrastructure investments with a digital service that will scale to meet future needs. And, say goodbye to long cycle times, slow responses, and lost mail that leads to late fees, penalties and compliance risks.

STOP PAPER AND INEFFICIENCY AT THE DOOR

Bring the valuable data
in your documents to life

Paper is the antimatter to process automation and improvement, and email isn’t much better. You need to stop paper at the source and capture data that matters as soon as it arrives. Activate the information trapped inside documents and bring the data to life instantly within your workflows and enterprise applications. It’s time to empower people and processes, free from the limitations of paper and email.

STOP PAPER AND INEFFICIENCY AT THE DOOR

Bring the valuable data
in your documents to life

Paper is the antimatter to process automation and improvement, and email isn’t much better. You need to stop paper at the source and capture data that matters as soon as it arrives. Activate the information trapped inside documents and bring the data to life instantly within your workflows and enterprise applications. It’s time to empower people and processes, free from the limitations of paper and email.

DELIVER OUTCOMES IN MILLISECONDS

Transform the way you
operate on every level

Relying on clunky processes filled with delays, errors, miscommunication and risk no longer cuts it. It’s time to automate the way work gets done by instantly uniting information with the right people, processes and systems as soon as it hits the door. Every action becomes faster, precise, and easier to manage, track, and improve—from approving invoices, responding to customers, and onboarding employees to satisfying retention and privacy policies.

DELIVER OUTCOMES IN MILLISECONDS

Transform the way you
operate on every level

Relying on clunky processes filled with delays, errors, miscommunication and risk no longer cuts it. It’s time to automate the way work gets done by instantly uniting information with the right people, processes and systems as soon as it hits the door. Every action becomes faster, precise, and easier to manage, track, and improve—from approving invoices, responding to customers, and onboarding employees to satisfying retention and privacy policies.

DOCUFREE DIGITAL MAILROOM

How it works: 3 simple steps

Route your mail to our secure facility

All of your incoming mail is received at our secure facility where it’s quickly scanned and digitally delivered on time to the right people.

Instantly know when new mail arrives

Receive an email notification the second new mail arrives and securely access it in just a few clicks from your Docufree Digital Mailroom account.

Respond and act on it immediately

Act on new information faster. Deposit checks, pay bills, onboard employees, route for legal review, collect signatures, apply retention rules and more.

INTEGRATION WITH ZERO CODING

Integrates with the apps
your people use everyday

Docufree’s Digital Mailroom seamlessly connects with the applications your people use everyday to make life easier and mistake free. Imagine clicking a button in your accounting system to retrieve the related purchase order or invoice. Or, using the data from those documents to automatically populate the fields in the screen you’re working in. From point-and-click screen level integrations to full level integrations that instantaneously exchange data between your applications, your systems are always in sync with the most up-to-date data.

CONTINUOUS SECURITY & COMPLIANCE

Certified compliant,
audit-ready and secure

Some of the most highly regulated organizations in the country rely on us to process and protect their data. So we know what it takes to earn and maintain your trust and confidence. We go above and beyond to demonstrate our commitment to providing the highest levels of quality, privacy and security in the industry, from our continued investments in our people, technology and physical environments to the certifications that set us apart from the rest.

KEY BENEFITS
OF DOCUFREE DIGITAL MAILROOM

Get a mailroom that meets modern demands

Move to a digital-first model…

Stop paper at the source

Paper is slow, expensive, takes up space and doesn’t enable the strategic use of data. Keep it out of your processes and organization for good.

Unify information

Get a single point of entry that automatically captures and unifies all of your inbound paper and electronic content in every format from every source.

Act immediately

Deliver the right information to the right people as soon as it arrives so they can respond to requests faster and take action in record time.

Unlock valuable data

Turn the documents you receive everyday into usable, searchable data that makes it easy to find content, automate processes and enforce compliance.

Simplify and streamline

Automate time-consuming manual processes that involve multiple people across different locations, track each step and easily adapt to changes.

Increase visibility

Know what information is entering your organization, the actions being taken, by who and when, and measure it all with real time reporting and audit trails.

…and enable higher levels of productivity across the enterprise.

Sales

Move contracts quickly through the review and approval process. Track every step, receive alerts, edit and sign, and easily refer back to any contract later.

Finance

Never open mail, enter data, or chase down an invoice again. Get “touchless” AP with error-free invoices, instant approvals and direct integration to AP and ERP systems.

HR

Instantly integrate new hires. Organize and track tasks across other departments. Make sure all documents are complete, properly retained and PII is protected.

Customer Service

Provide instant access to all the customer information your people need in the right places at the right time, regardless of what application they’re in.

Legal

Automate contract reviews and policy approvals. Instantly access all cases from one central location. Securely store, redact and share information.

Mobile workforce

Give your people the ability to serve customers, communicate information and trigger processes from anywhere, anytime while you keep tabs on their productivity.

TRUSTED BY OVER 1,000 LEADING ORGANIZATIONS NATIONWIDE

“Once Docufree received the documents, everything went smoothly along the entire process. The Docufree team was easy to work with. Every interaction was extremely positive. There were no issues in execution. The project was right on target and delivered as promised.”

Jacqueline Raymond, HRIS & Compensation Analyst

Focus on running your business, not the mailroom.

Discover what your organization can do with Docufree Digital Mailroom.

Contact us today

Docufree provides the highest levels of security and compliance in the industry, and we have the certifications to prove it.

Docufree provides the highest levels of security and compliance in the industry, and we have the certifications to prove it.