Guide to Digital Document Management & Benefits

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The Complete Guide to Digital Document Management

Summary: In this article, learn how a Document Management System (DMS) works—covering capturing, storing, indexing, and automating document-based workflows. It shows the differences between on-premises and cloud-based DMS options, and what factors to consider in selecting one. It also outlines a step-by-step approach to implementing digital document management and maximizing its payoffs. The key points… Continue reading The Complete Guide to Digital Document Management

The Best Digital Document Solutions and Services

Summary: In this article, learn about the different types of digital document solutions and services, including scanning, on-premises systems, and cloud platforms. The trade-offs between traditional filing, in-house software, and cloud-based document management, and the key benefits of adopting cloud document solutions. The key benefits mentioned include: Security & compliance Cost savings Disaster protection Quick… Continue reading The Best Digital Document Solutions and Services

Separating Fact from Fiction: 5 Common Myths of Going Digital

Summary: In this article, learn the five common myths about going digital. Digital transformation is more than just eliminating paper; it requires a step-by-step approach, cross-departmental collaboration, and ongoing evolution. It stresses that success depends on strategy and teamwork, not just technology. The myths about going digital include the following: That digital transformation is simply… Continue reading Separating Fact from Fiction: 5 Common Myths of Going Digital

Ready to Go Digital? Digitize These Paper-based Processes First

Summary: In this article, learn that digitizing paper-based workflows is a practical first step toward broader digital transformation, especially in a remote-oriented world. It suggests using an “impact vs. effort” approach to select which processes to digitize first. It also emphasizes the importance of seeking external expertise when internal resources or capabilities are limited. Steps… Continue reading Ready to Go Digital? Digitize These Paper-based Processes First

Procurement Automation: Unlocking Operational Excellence

Summary: In this article, learn how procurement automation uses software to streamline and optimize procurement workflows — reducing manual tasks and improving data accuracy. It outlines major benefits like speed, visibility, and shifting staff focus from routine tasks to strategy. In addition, it lists critical procurement processes that are especially valuable to automate and shows… Continue reading Procurement Automation: Unlocking Operational Excellence

Our Perspective: Managing the Shift to a Fully Digital Work Environment

Summary: In this article, learn about how Docufree shifted to a fully digital-first work environment and what they discovered along the way. Key topics include why digital is essential, what components are required (digital content & processes, cloud infrastructure, and strong tech tools/partners), and how to manage the transition (tech audit, implementation, and cultural change).… Continue reading Our Perspective: Managing the Shift to a Fully Digital Work Environment

Mastering Document Version Control: A Comprehensive Guide

In the United States alone, over 7 billion documents are created every year – and that’s just the physical paper versions. In any given organization, thousands of documents, both physical and digital, are generated, circulated, referenced and duplicated daily. The challenge? Keeping this incredible volume of documentation organized and under control. Document version control is the cornerstone… Continue reading Mastering Document Version Control: A Comprehensive Guide

Making the Change: What it Means to “Go Digital”

Before we begin today’s post, we wanted to share a statistic that will illustrate the importance of the topic: According to Forbes, 56% of CEOs said digital improvements have led to revenue growth. If nothing else piques your interest, the opportunity to increase revenue and save money through digital efficiency measures is enough for an organization to… Continue reading Making the Change: What it Means to “Go Digital”

Improving Digital Government Operations Through Digital Process Automation

In today’s rapidly evolving digital landscape, state and local governments face significant challenges in delivering efficient services while fostering transparent governance. Outdated manual processes, paperwork overload, and limited resources hinder their ability to meet citizens’ rising expectations. However, there is a transformative solution at hand: digital process automation (DPA). By embracing DPA, government agencies can… Continue reading Improving Digital Government Operations Through Digital Process Automation

Records Management: Why is it Important to Digitize Documents?

Today, too many companies either underestimate the importance of records management or view this process as a matter of convenience (rather than one of necessity). And yet, records management programs are vital for any office with ongoing recordkeeping, as they offer several advantages, including productivity and cost savings. What’s more, a good records management system… Continue reading Records Management: Why is it Important to Digitize Documents?

Imaging vs. Digitizing: A Guide to the Differences, Benefits, and Impact On Your Digital Transformation

Driven by the changes thrust upon us by the pandemic, government agencies and private businesses are now either accelerating digital transformations begun pre-COVID-19 or rapidly adopting first-time digital initiatives. Identifying—then choosing—the right processes, approaches, and technologies takes time and effort. It means wading through an alphabet soup of acronyms, demystifying technology platforms and tools, and… Continue reading Imaging vs. Digitizing: A Guide to the Differences, Benefits, and Impact On Your Digital Transformation

How to Undergo Digital Transformation in Local Governments

According to research by ICF Wakefield, 91% of federal government agencies successfully advanced their digital transformation efforts. We’re seeing this trend gaining significant momentum at the local government level, with many local government institutions prioritizing digital transformation as mission-critical for improving service delivery, efficiency, community engagement, and cost savings. By laying the groundwork for more… Continue reading How to Undergo Digital Transformation in Local Governments

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We don’t just talk about digital transformation. We make it happen. As experts in enterprise information management and digital business process services, we help organizations unlock the full potential of information, enabling them to respond faster, make smarter decisions, streamline workflows and better meet regulatory compliance.

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